Bookkeeper

Arlington, VA
Part Time
Administration
Experienced
Benefits: While this is part time (under 20 hours per week) non benefitted position - we offer a great work/life balance plus, free pet adoptions, pet vaccines and more!

Summary: The Bookkeeper will work closely with the Director of Finance and Administration and is responsible for the general bookkeeping and accounting tasks for the League. The Bookkeeper will review invoices, make computer entries, and cut checks for vendors. The Bookkeeper is responsible to ensure the accuracy of cash, credit and deposit transactions as well as maintain the filing of documents and preparing. This position is based in Arlington, Virginia. The hourly rate of pay is $21.00 - $23.50.

Responsibilities include the following however other duties may be assigned:
  • Review invoices for accuracy and prepare for payment
  • Manage accurate data entry of invoices into QuickBooks
  • Prepare checks for signature
  • Maintain vendor and financial files
  • Act as liaison and communicate with vendors on behalf of the League
  • Communicate with AWLA staff regarding reimbursements, missing receipts, front desk cash operations, and credit card usage
  • Monitor cash on hand to ensure accurate front desk operations
  • Manage data entry of front desk cash receipts
  • Prepare and post account receivables and make deposits on behalf of the League 
  • Monitor organizational credit card usage and prepare pay statements as needed
  • Manage and compile statistical reports such as cash receipts, cash expenditures, accounts payable, accounts receivable, and profit and loss
  • Assist the Director of Finance and Administration with audit activities for the League including preparation and documentation for the annual independent audit and preparation of the 990
  • Assist the Director of Finance and Administration in organizational planning to ensure achievement of financial budgeting objectives
Supervisory Responsibilities: none

Qualifications:
  • 5+ years of professional work experience
  • 2+ years of work experience in accounting and/or bookkeeping
  • Bachelor’s degree preferably in finance and accounting or equivalent experience
  • Knowledge and understanding of accounts payable, accounts receivable, and general ledger accounting
  • Ability to analyze and problem solve data 
  • Proven ability to interpret and communicate financial reports
  • Strong verbal communications skills and demonstrated ability to write clearly and effectively
  • Ability to work independently as well as with others in a wide variety of circumstances and with a diverse group of individuals 
  • Flexible schedule to allow for a part time work schedule
  • Exceptional organizational skills and attention to detail
  • Strong computer and database literacy including Excel and QuickBooks expertise
  • Ability to work comfortably with and around animals in the office
  • Able to set priorities and manage a variety of personalities
  • Strong computer literacy and excellent knowledge of MS Office, Word/Excel and Google platform
  • Discretion with confidential information
Typical physical & mental demands: Requires frequent bending, reaching, stooping, kneeling, walking/standing, eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone, photocopier, calculator and other equipment or machinery. Will have exposure to injured and deceased animals, disinfectant solutions, and variable indoor and outdoor temperatures. May assist in animal restraint and deal with distressed or dangerous animals, and could be subject to bites and scratches. Requires manual dexterity to keep a strong animal on leash or operating a door while holding a strong animal on leash simultaneously. May be required to lift heavy items or animals (upwards of 50 lbs) and be otherwise physically active. Requires normal range of hearing and eyesight to communicate with the public, volunteers, staff, and animals. Also requires flexibility and adaptability to work with frequent interruptions. Must be comfortable around dogs, cats, small companion animals, reptiles, amphibians and wildlife.

Vaccination requirement: Upon hire, employees will be required to receive rabies prophylaxis and tetanus vaccinations.

We welcome applications from people of color, indigenous people, LGBTQ individuals, and other communities that have been marginalized and disproportionately impacted by violence and abuse. We aim to maintain a diverse and dynamic workforce and are committed to providing equal employment opportunities (EEO) to all employees and applicants for employment and promotions without regard to race, color, religion, gender, sexual orientation, gender identity, marital status, veteran status, age, national origin, disability, or any other basis protected by federal, state or local law. Applications will be considered on a rolling basis and positions remain posted until filled. No phone inquiries, please. The Animal Welfare League of Arlington is a 501(c)3 non-profit organization.
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